2022 Evening Specialty Conference Guidelines

New information is exploding in the sphere of pathology, particularly at USCAP, which delivers translational research as it happens, creating a force that changes practices to meet demands of focused patient care. Evening specialty conferences were developed specifically to provide learners with the most current information by the examination of case materials from patients to illustrate newly acquired information about a subject, recent technological advances, and review of complex topics.

Participants of the Evening Specialty Conferences will review slides and ancillary studies in advance of the formal session, to prepare for their interaction with panelists. Content is deliberately and carefully selected for relevance to current practice needs. Key references are provided with handouts.

Case histories and representative images (“unknowns”) of the evening specialty conferences are placed on the USCAP website several weeks prior to the Annual Meeting. This provides an opportunity for attendees to enhance their educational experience by viewing the “unknowns” prior to coming to the meeting. The diagnoses, explanatory text, references, and descriptions of images are posted after the conference.

Faculty Portal

Required Materials

Each Evening Specialty Conference faculty member is required to submit the following materials:

      • Financial Disclosure Form
      • Pre-Meeting Materials
        • Case Histories
        • Virtual Slides/Still Images
        • Case discussions with diagnosis*
        • References*
      • On-site Meeting Materials
        • PowerPoint presentation must be submitted to the Speaker Ready Room 6 hours prior to the presentation

        *Case discussion, diagnosis, and references will only be available to attendees after the session.

All pre-meeting materials will be due on Tuesday, February 8, 2022.

Material Preparation

Pre-Meeting Materials

  • Case histories of “unknown” cases and representative images should be provided. These will be given to attendees in advance of the session.
  • Digital Images/Virtual Slides
    Images and/or virtual slides are an important component of the Evening Specialty Conferences. Each panelist can submit up to 12 “unknown” representative digital images or virtual slides per case.

On-site Meeting Materials

  • Case discussions should guide the attendees through the process of working up a case. You will need to include a diagnosis, case discussion, conclusions, and references. Information on a differential diagnosis or additional images are optional.
  • Course registrants will receive a secure online PDF of each final presentation submitted through the speaker ready room. Faculty members who do not want to have their presentation (or portions of their presentation) used on the website, must state this desire to USCAP in writing to Krista Cairns.

Use of Materials and Copyright

USCAP will provide course registrants with access to the pre and post meeting materials online.

Authors and/or their employing institution should own copyright to all images, materials and graphics used in their presentations. If any content is not owned by the author/institution, written permission from the copyright holder for the duration and terms of its use must be provided to USCAP by the author at the time of content submission. USCAP shares copyright of all materials published on its web pages and presented in its forums with the authors of the material for the duration of its use by USCAP, after which exclusively the author holds copyright. USCAP will not use the material for any purpose other than that for which it was submitted without the author’s consent.

Disclosures

The United States and Canadian Academy of Pathology protects the integrity of its educational program content by strict enforcement of the Accreditation Council for Continuing Medical Education (ACCME) Standards for Integrity and Independence in Accredited Continuing Education. In accordance with requirements of the ACCME, USCAP requires all individuals who are in a position to control the content of a CME activity to disclose all financial relationships with any ineligible companies that you have had in the past 24 months. An ineligible company is any entity whose primary business is producing, marketing, selling, re-selling, or distributing healthcare products used by or on patients. There is no minimum financial threshold; you should disclose all financial relationships, regardless of the potential relevance of each relationship to the education.

Mechanisms are in place for conflict mitigation and disclosure notification prior to delivery of the educational activity to learners. This policy is elaborated on the USCAP website under Safeguarding Content.

Disclosures must be submitted by Friday, December 10, 2021

Presentation Guidelines

Presentations should be created using Microsoft PowerPoint. Apple Keynote based presentations will not be supported. Slides should be uncomplicated, and the text and graphics should be prepared to present in a large lecture. All presentations should use the USCAP 2022 Annual Meeting Template.

Tips for Building Your Presentation

  • Format for presentation must be 16:9
  • Sans Serif fonts are recommended for projection
  • Use a font size of at least 28 points
  • Use no more than 2 fonts on a slide
  • If you are inserting images, the recommended format is JPEG or JPG
  • If you are inserting a video, the recommended video format is .WMV

Reimbursement

Evening Specialty Conference panelists are required to pay the general registration fee. Neither moderators or panelists are reimbursed for travel expenses. Moderators may host their panelists for an after-session meal, budgeted at $50 per person (with receipts). 

Deadlines

Friday, December 10, 2021: Complete disclosure form

Tuesday, February 8, 2022: Upload case histories, images and diagnosis, references through the faculty portal

On-site: Final presentations must be submitted to the Speaker Ready Room 6 hours prior to the presentation.