2021 Evening Specialty Conference Guidelines

New information is exploding in the sphere of pathology, particularly at USCAP, which delivers translational research as it happens, creating a force that changes practices to meet demands of focused patient care. Evening specialty conferences were developed specifically to provide learners with the most current information by the examination of case materials from patients to illustrate newly acquired information about a subject, recent technological advances, and review of complex topics.

Participants of the Evening Specialty Conferences will review slides and ancillary studies in advance of the formal session, to prepare for their interaction with panelists. Content is deliberately and carefully selected for relevance to current practice needs. Key references are provided after the session.

Case histories and representative images (“unknowns”) of the evening specialty conferences will be placed on the USCAP website prior to the live Q&A session during the Annual Meeting. This provides an opportunity for attendees to enhance their educational experience by viewing the “unknowns” prior to coming to the meeting. The diagnoses, explanatory text, references, and descriptions of images are provided after the session.

Evening Specialty Conference faculty are expected to participate in a 30 minute live Q&A session during the Annual Meeting, March 13-18, 2021.

2021 Evening Specialty Conference Faculty Portal

Required Materials

Each Evening Specialty Conference faculty member is required to submit the following materials:

  • Financial Disclosure Form
  • PowerPoint Presentation
  • Recording of 15 minute presentation self-recorded through USCAP’s Faculty Portal
  • Meeting Materials
    • Case History
    • Virtual Slides/Still Images
    • Case discussion with diagnosis
    • References

All faculty must use the USCAP 2021 Annual Meeting PowerPoint template.

All meeting materials will be due on Monday, February 1, 2021. These materials will be considered final. No changes will be allowed once the presentation/video has been uploaded.

Material Preparation

Pre-Meeting Materials

  • PowerPoint Presentation
  • Case history of “unknown” case and representative images should be provided. These will be given to attendees in advance of the session.
  • Digital Images/Virtual Slides
    Images and/or virtual slides are an important component of the Evening Specialty Conferences. Each panelist can submit up to 4 “unknown” representative digital images or virtual slides for their case
    • Digital Images will only be accepted if they are in one of the following formats: jpg, jpeg, png.

Post-Meeting Materials

  • Case discussions should guide the attendees through the process of working up a case. You will need to include a diagnosis, case discussion, conclusions, and references. Information on a differential diagnosis or additional images are optional.
  • PowerPoint presentation of case history and representative images

Recorded Presentation

Presentation Guidelines

Presentations should be created using Microsoft PowerPoint. Apple Keynote based presentations will not be supported. All presentations must use the USCAP 2021 Annual Meeting Template.

Tips for Building Your Presentation

  • Format for presentation must be 16:9
  • Sans Serif fonts are recommended
  • Use a font size of at least 28 points
  • Use no more than 2 fonts on a slide

Use of Materials and Copyright

USCAP will provide course registrants with access to the pre and post meeting materials online.

Authors and/or their employing institution should own copyright to all images, materials and graphics used in their presentations. If any content is not owned by the author/institution, written permission from the copyright holder for the duration and terms of its use must be provided to USCAP by the author at the time of content submission. USCAP shares copyright of all materials published on its web pages and presented in its forums with the authors of the material for the duration of its use by USCAP, after which exclusively the author holds copyright. USCAP will not use the material for any purpose other than that for which it was submitted without the author’s consent.

Disclosures

The United States and Canadian Academy of Pathology protects the integrity of its educational program content by strict enforcement of the Accreditation Council for Continuing Medical Education (ACCME) Standards for Commercial Support. In accordance with requirements of the ACCME, USCAP requires all individuals who are in a position to control the content of a CME activity to disclose all relevant financial relationships with any commercial interest that produces, markets, resells, or distributes healthcare goods or services consumed by or used on patients. Relevant financial relationships are defined as remuneration paid to you or your spouse/partner in any amount that has occurred within the last 12 months when these two conditions apply:

  1. You or your spouse/partner has a financial relationship with a commercial interest.
  2. You have the opportunity to affect CME content related to the products or services of that commercial interest.

Tips for Digital Recording

Instructions for Recording in USCAP’s Faculty Portal

  • Make sure the camera is at eye level and you are centered inside the frame. You want the camera to frame your face, neck, and shoulders. When you are speaking, look directly into your computer’s camera.
  • Ensure you have a professional background behind you and proper lighting in the room. For the best video, avoid bright lights and windows behind you.
  • Record in a quiet space. If you are recording from home, please avoid background noise or interruptions. If you do need to stop in the middle of your recording, you can start over.
  • Present from a computer, not from a mobile phone. The computer should be powered with a charging cord (do not use your laptop battery alone).
  • Close email and mute your cell phone and other items that may ding or buzz during the presentation.
  • Close any computer windows that you don’t need.
  • You will need to time your presentation. Have a clock or a timer near you.

Faculty Benefits

Evening Specialty Conference faculty will receive complimentary registration for the 2021 Annual Meeting.

Deadlines

Friday, December 18, 2020: Complete disclosure form
Monday, February 1, 2021: Submit required course materials and recorded presentation