2021 Companion Society Guidelines

Companion Societies are specialty pathology societies that are qualified to hold scientific educational sessions and elective business meetings in conjunction with the USCAP Annual meeting. These organizations impact learning and connectivity from a collective, diverse knowledge base, comprising a unique sphere of influence that dramatically enhances the USCAP experience.

In 2021, each Companion Society will  host a 1.5 hour educational session. These sessions will be available on-demand for all meeting registrants. Each Companion Society can choose if they would like to host a live Q&A session or have questions submitted to faculty through email. All faculty must be available to participate in the live Q&A session duringt he Annual Meeting, March 13-18, 2021. Business meetings are not supported for the 2021 virtual meeting.

2021 Companion Society Faculty Portal

Required Materials

Faculty for the 2021 Companion Society Meetings are expected to prepare and submit the following materials:

  • Financial Disclosure Form
  • Microsoft PowerPoint Presentation
  • Microsoft Word document containing references (if references are not included in the presentation)
  • Virtual Slides/Still Images (optional)
  • Recorded presentation submitted to USCAP. Companion Society faculty can self-record through USCAP’s faculty portal or upload a video. Videos should be final content.

Material Preparation

  • Pre-recorded presentation uploaded to the USCAP website. Presenters can self record or use USCAP’s virtual meeting platform. More details will be forthcoming.
  • Course registrants will receive a secure online PDF of each presentation. The slides submitted should match those used in the recording. Faculty members who do not want to have their presentation (or portions of their presentation) used on the website, must notify USCAP in writing to Krista Cairns.
  • Microsoft Word document containing references (if references are not included in the presentation)

Presentation Guidelines

Presentations should be created using Microsoft PowerPoint. Apple Keynote based presentations will not be supported. Slides should be uncomplicated, and the text and graphics should be prepared to present in a large lecture. All presentations should use the USCAP 2021 Annual Meeting Template intro slides, at a minimum.

Tips for Building Your Presentation

  • Format for presentation must be 16:9
  • Sans Serif fonts are recommended
  • Use a font size of at least 28 points
  • Use no more than 2 fonts on a slide

Use of Materials and Copyright

USCAP will provide course registrants with a secure online PDF of each presentation submitted.

Authors and/or their employing institution should own copyright to all images, materials and graphics used in their presentations. If any content is not owned by the author/institution, written permission from the copyright holder for the duration and terms of its use must be provided to USCAP by the author at the time of content submission. USCAP shares copyright of all materials published on its web pages and presented in its forums with the authors of the material for the duration of its use by USCAP, after which exclusively the author holds copyright. USCAP will not use the material for any purpose other than that for which it was submitted without the author’s consent.

Disclosures

The United States and Canadian Academy of Pathology protects the integrity of its educational program content by strict enforcement of the Accreditation Council for Continuing Medical Education (ACCME) Standards for Commercial Support. In accordance with requirements of the ACCME, USCAP requires all individuals who are in a position to control the content of a CME activity to disclose all relevant financial relationships with any commercial interest that produces, markets, resells, or distributes healthcare goods or services consumed by or used on patients. Relevant financial relationships are defined as remuneration paid to you or your spouse/partner in any amount that has occurred within the last 12 months when these two conditions apply:

  1. You or your spouse/partner has a financial relationship with a commercial interest.
  2. You have the opportunity to affect CME content related to the products or services of that commercial interest.

Tips for Digital Recording

Instructions for Recording in USCAP’s Faculty Portal

  • Make sure the camera is at eye level and you are centered inside the frame. You want the camera to frame your face, neck, and shoulders. When you are speaking, look directly into your computer’s camera.
  • Ensure you have a professional background behind you and proper lighting in the room. For the best video, avoid bright lights and windows behind you.
  • Record in a quiet space. If you are recording from home, please avoid background noise or interruptions. If you do need to stop in the middle of your recording, you can start over.
  • Present from a computer, not from a mobile phone. The computer should be powered with a charging cord (do not use your laptop battery alone).
  • Close email and mute your cell phone and other items that may ding or buzz during the presentation.
  • Close any computer windows that you don’t need.
  • You will need to time your presentation. Have a clock or a timer near you.

Faculty Benefits

Companion Society faculty will receive complimentary registration for the 2021 Annual Meeting.

Deadlines

Friday, December 18, 2020: Complete the financial disclosure
Monday, February 1, 2021: Submit required course materials and recorded presentation